Occupational Safety and Health

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GRI 403

Based on the “Occupational Safety and Health Act” and other related laws and regulations, SYSTEX has formulated the “Safety and Health Work Rules”, which applies to workers in SYSTEX and its affiliates and non-employees, including security guards, cleaning workers and electrical & mechanical workers. SYSTEX also set up an “Occupational Safety and Health Committee”, attended by OHS managers and the supervisors, BU heads and labor representatives, to discuss OHS-related issues in order to maintain workplace safety. In 2022, SYSTEX continuously conducts audits and maintains the validity of ISO 45001.

Occupational Health and Safety, Environment and Energy Policy and Declaration

GRI 2-23

SYSTEX OHS., Environment and Energy Policy and Declaration

SYSTEX is an IT service company, and committed to promoting occupational safety and health, improving environment and energy management, to maintain workplace safety as a priority. In response to the government’s goals, SYSTEX continuously improves environmental protection actions to make better efforts for a safer and healthier environment. SYSTEX promises:

Environmental, health, and energy compliance:
Follow the OHS., environment and energy regulations, and maintain relevant training and self-review.
Green procurement protects the environment:
Prioritize the purchase of environmentally friendly products with low pollution, recyclability, and high efficiency.
Smart energy saving and carbon reduction:
Regularly review performance, implement energy-saving measures and OHS., environment and energy projects.
Resource recycling promotes sustainability:
Use resources more efficiently, promote recycling and advocate environmental development.
Employee consultation:
With the goal of eliminating hazards and reducing risks, improve OHS. awareness and channels, and strengthening supply chain management, ensuring full participation of employees.
Continuous improvement and responsibility:
Starting with systematically managed risks, and move towards the goals in line with CSR and SDGs.

Workplace Safety

Monitoring Plan through Occupational Health and Safety Management System

Monitoring Items	Approach	Frequency
Disabling Injury Frequency Rate (FR)	Internal	Monthly
Disabling Injury Severity Rate (SR)	Internal	Monthly
Frequency-Severity Indicator (FSI)	Internal	Monthly
Employee Health Check Rate (%)	Internal	Annually
Reporting of work-related injury	Internal	Monthly
Health Promotion Efficiency (%)	Internal	Quarterly
Emergency Drill Implementation Rate (%)	Internal	Annually
Internal audits for ISO 45001	Internal	Annually
Management review meetings of ISO 45001	Internal	Annually
External audits for ISO 45001	Outsourcing	Annually

Occupational Health and Safety Committee

Committee Composition, Authority and Communication

Composition	Composed of Occupational Safety and Health managers and their supervisors, BU heads and labor representatives.
Authority	Advise on safety and health policy and review, coordinate and advise on related issues. Plan occupational safety and health-related affairs, regularly discuss safety and health management, training courses, occupational disease prevention for health promotion, and conduct extensive discussions on related issues. Assist in promoting employees to understand and follow occupational safety and health regulations.
Evaluation Mechanism	SYSTEX has conducted risk assessment of occupational safety and health in accordance with the “Occupational Safety and Health Standard Operating Procedure” and ranks risks based on impact and probability, formulates corresponding measures and checks performance irregularly, to ensure the effectiveness of measures.
Communication or Negotiation	The “Occupational Safety and Health Committee” is chaired by the employer and holds regular meetings once a quarters, with a total of 4 meetings held in 2022.

GRI 403-5

Occupational Health and Safety Training

For establishing the occupational safety and health awareness, SYSTEX arranges occupational safety and health-related training for new-hires, and conducts demonstrations of first-aid facilities to all employees irregularly. In addition, SYSTEX assigns relevant personnel to participate in OHS training, including the certificate of “Class-A OHS Supervisor”, “Class-B OHS Technician Certificate”, and other professional training. Meanwhile, SYSTEX also conducts a fire drill every 6 months to enhance disaster prevention awareness for all employees.

01	OHS Training for New-hires
New Employees Training Camp: Promote workplace safety and conduct workplace hazard identification and risk assessment, to achieve a zero-risk workplace goal. In 2022, the course includes 11 in-class training. A total of 693 people participated in in-class training, with a total of 1,039.5 hours; a total of 688 people participated in in-class training, with a total of 1,032 hours.

2072

2022 OHS Training for New-hires

02	OHS Training for Professionals
OHS Professional Courses: Assign occupational safety and health related personnel to participate in professional training, including the certificate of “Class-A OHS Supervisor” and “Class-B OHS Technician Certificate”. In 2022, a total of 99 OHS-related certificates were obtained, with a total of 1,167 training hours.

1167

2022 OHS Training for Professionals

03	Fire Drills
Drills for Self-defense Fire Teams: According to fire regulations, a fire drill is held every 6 months to enable employees familiar with the emergency process and reduce casualties. In 2022, a total of 2 fire drills were held on 3/17 and 9/16.

2022 Fire Drills

GRI 403-9

Work-Related Injuries

2022 Work-related Injuries Statistics (by Gender, excluding commuting accidents)

	Male	Female	Total
Total employees of work-related injury (people)	6	3	9
Total employees of high-consequence work-related injuries (excluding fatalities) (people)	0	0	0
Total employees of fatalities of work-related injuries (people)	0	0	0
Rate of work-related injury (%)	0.78	0.39	1.16
Rate of employees of high-consequence work-related injuries (excluding fatalities) (%)	0	0	0
Rate of employees of fatalities of work-related injuries (%)	0	0	0

Note:
1.Total hours worked = 7,734,000 (Number of days worked * 8 hours * number of employee)
2.All work-related injuries in 2022 are in the workplace, business commuting or clients’ offices, and the types of injuries are fractures and bruises. Each injured employee has been followed up by the “Health Manager” and recovered within 6 months.
3.High-consequence work-related injuries refer to the fatalities of work-related injuries or the failure of the injured employee to fully recover to pre-injury health status within 6 months.
4.Rate of work-related injury = (Number of work-related injuries / total hours worked) * 1,000,000.
5.Rate of fatalities of work-related injuries = (Number of fatalities of work-related injuries / total hours worked) * 1,000,000.

3-Year Work-related Injuries Statistics (excluding commuting accidents)

	2020	2021	2022
Total employees of work-related injury (people)	3	5	9
Total hours worked (hours)	6,806,000	7,492,000	7,734,000
Rate of work-related injury (%)	0.44	0.67	1.16

Note:
1.Total hours worked = Number of days worked * 8 hours * number of employee
2.All work-related injuries in 2020, 2021 and 2022 are in the workplace, business commuting or clients’ offices, and the types of injuries are fractures and bruises. Each injured employee has been followed up by the “Health Manager” and recovered within 6 months.
3.Rate of work-related injury = (Number of work-related injuries / total hours worked) * 1,000,000.

2-Year Absentee Statistics

	2021	2022
Total employees absentee days (days)	3,112.4	4,892.1
Total days worked (days)	936,500	966,750
Absentee rate (%)	0.33	0.51

Note:
1.Total number of absentee days is due to absenteeism of any kind, not only as a result of work-related injury or disease. This includes individual sick days due to minor illnesses (e.g. the common cold, fevers, and influenza) as well as personal days taken for undisclosed reasons. It does not include scheduled or permitted absenteeism such as holidays, study time, maternity or paternity leave, etc.
2.Total days worked = Number of days worked * number of employee
3.Absentee rate = (Total number of absentee days / total days worked) * 100%.

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