Intellectual Property Management

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SASB TC-SI-520

Intellectual Property Management Strategy

In order to protect the valuable development results and continuously enhance business profitability, SYSTEX actively creates the “Intellectual Property Management System”, and formulates the following management strategies as its Intellectual Property Management Policy management policy:

Intellectual Property Management Strategy and Policy

Continuously improve the quantity and quality of patents and trademarks
Actively participate in the development of key business opportunities
Use Intellectual Property to increase economic value and expand business
Implement Intellectual Property management to maintain competitive advantage
Enhance employees’ awareness of Intellectual Property management
Optimize Intellectual Property-related resources required for the Intellectual Property management system

Intellectual Property Management Targets

Based on the above Intellectual Property Management Policy, the management targets for 2024 are as follows:

Revise the intellectual property management system
Conduct at least 3 intellectual property-related training courses internally

Intellectual Property Management System

For protecting innovation results and enhancing profitability, SYSTEX has formulated “Regulations for Patents and Trademarks Management”, regulating the management and maintenance of Intellectual Property rights, including patents, trademarks and others. In addition, SYSTEX also has Intellectual Property consultation mechanism to assist BU to identify Intellectual Property-related risks and formulate responding strategies in real times.

Intellectual Property Protection and Management Procedures

Result Record	IT engineers are required to record and save the work results in PM tools under strict authority control mechanism and document management restriction, ensuring that the development results become IPs more completely and effectively.
Management System	SYSTEX’s “document management system” combines with the existing document grading mechanism to standardize documents classification, grading, marking, assessing authority, transmission and preservation, avoiding losses caused by improper acquisition, use, contact or disclosure of confidential information.
Rules in Contract	New employees are required to sign an employee contract, stipulating that during the period of employment and after resignation, personnel shall bear the obligation of confidentiality of trade secrets and related intellectual property rights.
Regular Audit	SYSTEX regularly conducts the internal audit of R&D cycle and intellectual property management to ensure that the intellectual property management procedures are effectively implemented and maintained in accordance with SYSTEX’s strategies.
Dispute	SYSTEX has established the intellectual property handing procedures and communication channels to timely deal with intellectual property incidents to avoid losses caused by intellectual property disputes.

Intellectual Property Applications

With the intellectual property active usage in a commercialized manner, SYSTEX gradually strengthens the intellectual property licensing and technology transfer to deeply implement product patents and enhance customer experience, thereby increases customer satisfaction and trust. In addition, SYSTEX also attaches great importance to protect its own intellectual property, through the acquisition of intellectual property rights, as a means of infringement protection, to maintain SYSTEX’s brand identity and development results, and to consolidate its market position.

Intellectual Property Awareness Training and Risk Management

To enhance employees’ understanding and awareness of intellectual property protection, SYSTEX continuously strengthens IP awareness among relevant personnel through digital training courses and actively arranges internal and external education and training related to intellectual property for every department director. Department directors should be aware of the legal responsibilities and knowledge concerning computer programming works and understand the relevant risks to effectively mitigate internal intellectual property risks.

[Intellectual property promotion]Conducted 2 intellectual property awareness advocacies for employees, with a total of 7,511 persons in 2023.
[Training for relevant employee]Conduct 3 types of intellectual property-related training for IPRs-related employees, including “Basic Concepts of Intellectual Property”, “Organization’s Intellectual Property Management Policies, Goals and Related Regulations”, and “Advanced Courses for Responsible Personnel”, with a total of 665 trainees in 2023.
[Education for new-hire]Require new-hires to complete the online courses of “New Employee Training Camp-IP Rights,” with a total of 685 persons and 185 hours of training in 2023.

2023 IPRs promotion advocacy

7511

2023 IPRs training for relevant employee

665

2023 IPRs education for new-hire

685

Intellectual Property Management Performance

2023 Performance

Patent and trademark application	By the end of 2023, SYSTEX held a total of 64 valid patents and 342 valid trademarks and expects to enhance brand recognition and expand business value through the flexible use of trademarks.
Institutionalize Procedures	Improve the intellectual property management system. In 2023, a total of 8 institutional regulations and documents were newly formulated or revised, including the “Intellectual Property Management Manual”, “Regulations for Patents and Trademarks Management”, and “Secret Document Classification Management Measures”.
Raise Awareness	Conduct 3 digital intellectual property-related training, including “2023 Basic Concepts of Taiwan Intellectual Property System,” “2023 Advanced Courses for TIPS-related Employees” and “Revision of Trade Secrets Act and National Security Act” to enhance related personnel’s awareness and ability of intellectual property management, reducing risks caused by internal intellectual property issues.
Obtain TIPS (A) – Patents & Trademarks	Applied for Level A certification of TIPS (2016 version) in September 2022, obtained TIPS verification from the “Institute for Information Industry” in December 2022 and undergo annual re-audit to maintain the valid certificate until December 31, 2024. Refinements and adjustments were made to maintain the effectiveness of the management systems in 2023.

By the end of 2023, SYSTEX currently has more than 60 valid patents and more than 340 valid trademarks, enabling SYSTEX to enhance brand recognition and expand commercial value through the flexible use of trademarks.

SYSTEX has reported intellectual property-related issues of the current year to the Board of Directors on December 20, 2023.

Consultation contact for intellectual property-related issues: RPA0003@systex.com

2023 cumulative valid patents

2023 cumulative valid trademarks

342

Corporate sustainability